WHAT IS IRON MOUNTAIN’S COMPLIANT RECORDS MANAGEMENT PROGRAM?

Iron Mountain’s Compliant Records Management Program is a value added service that Iron Mountain provides to help move your organization from its current state to one that is more efficient, effective and compliant.

The program is based upon a 6-stage process and offers educational materials and tools across 5 Best Practice Areas with a goal of helping you to address the professional management of your records – both paper and electronic - across your enterprise.

Those enrolled in the Compliant Records Management Program benefit from the following:

• An informative Compliant Records Management Program website with compliance news and best practices information
• Access to Iron Mountain’s Knowledge Center library including an extensive series of Premium Content compliance whitepapers
• Downloadable Compliance Benchmark Report which highlights findings from nearly 2,000 Risk Assessments
• Invitations to Iron Mountain educational web seminars, with topics relevant to the execution of a Compliant Records Management Program
• A subscription to The Advisor Newsletter and important Compliance Alerts – email notification when important regulatory changes occur that may affect your records management program
• Additional benefits being added soon! Visit the website at www.ironmountain.com/crm for updates.

WHAT DOES IT DO?

Transforming records management into a source of value

While many organizations view records management as a cost center, Iron Mountain can help you transform your program into a source of strategic value.

Whether the content is medical imaging studies, geologic survey data, or financial records, an effective program allows you to:

• Support key business initiatives through the timely retrieval of records, e.g., for mergers and acquisitions activity, regulatory approvals, and collaboration with partners
• Ensure operational efficiency of your records management program to reduce costs
• Reduce risk and comply with laws and regulations regarding the retention and protection of sensitive information
• Reduce discovery and litigation costs related to retrieval of documents and email for evidentiary purposes.

Control and Manage Information Risk

Today, more than ever, you need to control and manage the risks associated with the necessary accumulation of business information. Iron Mountain’s Risk Assessment, a keystone in the Compliant Records Management Program, helps to identify your areas of greatest vulnerability and then establish processes to organize, assess, develop, implement, manage, and audit a comprehensive Compliant Records Management Program within your organization.

Ideal for larger, multi-location companies who are dedicated to improvement of their program, the Risk Assessment is conducted by an Iron Mountain Representative at an in-person meeting.  A follow up meeting includes the results of the Risk Assessment as well as an Action Plan to prioritize and address areas of risk.   Your Iron Mountain Representative can help you to determine if a Risk Assessment is right for you.